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Technology Plans and the E-Rate Program:
A Primer for Schools and Libraries
Prepared by E-Rate Central
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Core Requirement No. 4

  • The plan must provide for a sufficient budget to acquire and maintain the hardware, software, professional development, and other services that will be needed to implement the strategy.

At a minimum, projected expenditures for each year of the technology plan should be shown, broken down by major expense categories. Projected funding for the plan should also be shown, indicating what portions are to be funded out of the annual operating budget, from a bond issue, or from other sources. Portions of the funding plan dependent on the approval of E-rate discounts should be clearly identified.

E-rate applicants should note that an adequate budget is a requirement not only of the technology plan, but is central to separate certifications in the Form 470 (Item 23) and Form 471 (Item 25) that each applicant must submit. During the past year, the SLD has undertaken “Item 25 Reviews” on random Form 471 applications requiring the submission of detailed budgetary information to assure that the applicant has indeed:

secured access to all of the resources, including computers, training, software, maintenance, and electrical connections necessary to make effective use of the services purchased as well as to pay the discounted charges for eligible services.
For a technology plan to be approved for the three year maximum period, the plan’s budget must cover the full three years.

Core Requirement No. 5

  • The plan must include an evaluation process that enables the school or library to monitor progress toward the specified goals and make mid-course corrections in response to new developments and opportunities as they arise.
The final requirement that should be addressed within the plan is how the plan itself will be evaluated and modified over its life. A brief discussion of this evaluation process is provided in Appendix 5. See also the specific strategy examples shown for Goal 5 in Appendix 3.

 

Plan Approval Process:
A list of certified technology plan approvers is available on the SLD Web site.

 

Click on these links to read the Appendices to this primer:

Appendix 1

Appendix 2

Appendix 3

Appendix 4

Appendix 5

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