E-Rate Central: Draft Vendor Selection Letter For Planned E-Rate Purchase Under a State Master Contract

Ten Audit Tips
Ten Rules for E-Rate Success
Tech Plan
Form 470
Competitive Bid Response Documentation
Form 471
Form 472
Form 486
Form 500
Checklist
FCDL
Discount Rate Optimization
Contract Timing Issues
Introduction Background Suggestions Other Issues Draft Vendor Selection Letter Draft Vendor Contract Letter
RALs
Appeals

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Draft Vendor Selection Letter
For Planned E-Rate Purchase
Under a State Master Contract

Note: The purpose of this letter is to document an E-rate applicant’s agreement to purchase eligible products and services under a state master contract for the following funding year.

MS Word Format

Adobe PDF Format

To Be Placed on
Applicant Letterhead

Date ¹

Name and Address
of Vendor Selected

Dear __________ :

This letter is to notify you of our decision to purchase $____________ of [specify product/service or reference more detailed attachment] from your company during the next E-rate funding year (07/01/200_ to 06/30/200_ ²) under the terms of [specify state master contract designation].

The procurement of these [product(s)/service(s)] will be dependent upon the following conditions [choose any that apply]:

Final approval of next year’s fiscal budget;
Contract confirmation by next year’s school board;
Award of associated E-rate funding.

We look forward to working with [vendor name] on this project.

Sincerely,

[ Name and Title ]

1. Letter should be dated on or after the applicant’s Allowable Vendor Selection/Contract Date, based on the applicant’s Form 470 filing. The date should also be on or before the applicant’s Form 471 filing date.

2. For non-recurring services, it is suggested that the terminating date be specified as 09/30/200_.